Fyle - Privacy Policy - Manuel Fessen

1. Introduction

This privacy policy informs you about the processing of personal data when using the fyle app in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).

2. Controller

The controller within the meaning of data protection laws is:

Manuel Fessen
Ungelsheimer Weg 7
40472 Düsseldorf
Email: litze.pasten.0i@icloud.com

3. Types of Data Processed

We process the following categories of personal data:

Document contents (scanned documents, OCR results, AI analyses):

Document images and PDFs are stored exclusively on the user’s device. When iCloud synchronization is activated, encrypted storage occurs in the user’s personal iCloud.
Text extracted from documents (OCR text) is processed locally on your device and is also sent to OpenAI for analysis. This text may contain personal information if present in your documents.
Analysis results from OpenAI are stored on your device and in your personal iCloud when synchronization is activated.

We as the provider have no access to this data. The security of data stored in iCloud is subject to Apple Inc.’s security standards and the user’s responsibility.

Additional data we process:

Technical information (device type, operating system version, app version) - anonymized for app improvements
Anonymized usage data (error messages, usage times)
Subscription data (payment information, subscription status)

4. Purpose of Data Processing

We process personal data for the following purposes:

Providing and improving the app’s core functionality
Processing subscription payments
Analyzing anonymized usage data for app improvements
Providing customer support
Document text analysis using AI services

5. Legal Basis for Processing

The legal basis for processing personal data is:

Article 6(1)(b) GDPR (performance of contract) for core app functionality
Article 6(1)(a) GDPR (consent) for optional features
Article 6(1)(f) GDPR (legitimate interest) for anonymized usage analytics

We share data with the following third parties:

Apple Inc.: iCloud synchronization
RevenueCat Inc.: Subscription management
OpenAI: Document text analysis (OCR text extracted from your documents is sent to OpenAI for analysis, which may include any personal information contained in the document text)

7. Data Retention

We retain personal data only as long as necessary for the purposes stated in this policy:

Subscription data: retained for the duration of the subscription plus 3 years for legal obligations
Usage data: anonymized and retained for 1 year
Documents: stored on user’s device until manually deleted
OCR text sent to OpenAI: subject to OpenAI’s data retention policies

8. Your Rights

Under GDPR, you have the following rights regarding your personal data:

Right to access (Article 15 GDPR)
Right to rectification (Article 16 GDPR)
Right to erasure (Article 17 GDPR)
Right to restriction of processing (Article 18 GDPR)
Right to data portability (Article 20 GDPR)
Right to object (Article 21 GDPR)

To exercise these rights, please contact us at the email address provided in section 2.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

End-to-end encryption for document storage
Regular security audits
Access controls and authentication mechanisms

10. Changes to This Policy

We may update this policy from time to time. The current version is always available in the app settings.

11. Contact Information

For any questions regarding this privacy policy, please contact: